BKVR Meeting via ZOOM 3/12/2024 – 6:30 pm – 7:30 pm

 

Present: Judy Raffone, Ruth Jones, Elisa Donato, Matt Vernon, Anita Gabalski, Pat Zemianek, Darlene Barry, Gail Wood; Guest – Scott Zemianek

 

 

1. Review of Minutes 2/7/24 – approved.

2. Membership status – update: no update available

3. Treasurer Report – no update. Things are stable per Anita.

4. Race Updates

   1. ZemBenn – 5/5/24 Cinco de Mayo theme.

      1. Visors will be ordered for age group prizes. Pale blue with logo, no year.

      2. Shirts have been ordered. Neon pink (130) sizes XS-XL. Shirts are guaranteed to participants registering by 4/17. Scott will keep an eye on registrations. 6 or 7 to date.

      3. Judy has Target gift card to use for some theme decorations.

      4. Suzie will get water from BJ’s

      5. Additional water will be obtained from Hannaford

      6. Park McCullough is very enthusiastic about hosting the race. Gail will continue to work out the details with them. Confirmed that no other events were taking place there on the day of the race.

      7. Judy will send tax ID#/501 (c)(3) to Scott again so he confirms what RunReg requires to designate any money accrued from the race is not considered income.

      8. Publicity: has been posted on Facebook, other places will be contacted.

      9. Course Marshalls: track hasn’t started yet. Kathy/Pat will f/u.

      10. Registration: additional volunteers needed. Scott will send an email to prior year registrants.

      11. Raffles: BKVR swag; Judy still has 2 jugs of syrup. Pat will get additional.

      12. Power: Judy will check with Head Start. Cell service okay for race day.

      13. Sponsors: Judy will update the letter. Past year sponsors will be contacted.

      14. Judy will update TO DO Google document list.

      15. Training run: Ruth will plan one.

   2. ROTT: still need to determine 2024 race director(s)

   3. 4 on the 4th: still considering a fun run on River Road

5. RRCA race rules re dogs/strollers – will enforce as best as possible

6. ACH Storage: nothing new

7. Rental of club equipment: Judy updated the policy and is posted on website

8. Becky and Len Kolter remembrance donation: still on hold

9. Officers 2024 confirmed:

   1. President: Judy Raffone

   2. Vice-President: Matt Vernon

   3. Secretary: Gail Wood

   4. Treasurer: Anita Gabalski

   5. Board of Directors: Elisa Donato, Jennifer Sharp, Suzy Nealon, Robert Raffone, Darlene Barry, Ruth Jones

   6. Membership Coordinator: Jenn Sharp

       10.  Club information: has been sent via email. Thumb drives will also be provided.

 

NEXT MEETING: APRIL 16, 2024, at 6:30 pm via Zoom, link will be sent out 2 days prior.

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Submitted,

Gail Wood 

BKVRSecretary

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